Microsoft Excel is an effective tool that professionals and businesses can use to increase productivity and efficiency in the workplace. Without Excel, they have to hire experts to do the work manually, and it will add up to the costs. The tool can be highly beneficial to a business if they know how to use it successfully.
Here are some tricks and techniques to use the tool for maximum results.
Scheduling Meetings and Working Hours:
Businesses hold several meetings and discuss new plans almost every day. Without schedules, things get mixed up, and discussions would get canceled. Often, enterprises have administrators to fix these issues and keep a record of events manually. But if they use Excel, they can schedule events more productively and save time. So, businesses have to train their employees in MS Excel courses.
Administrators trained in Microsoft Excel Certification in Munich courses know how to keep records of individual employees. Excel is helpful when businesses have to pay the contractors working under them on time. You can avoid late payments and have a record for future reference.
Excel allows you to distinguish between different cells with colors and borders. First, you should arrange your information in rows and columns. Then by selecting the data and right-clicking, you will find several options to highlight the information. It allows you to glance whenever you want to get the information you need.
Store Your Data in One Place:
Businesses have to track their performance and identify the best and worst-performing areas. When you manually write down all the information in a book, it will be hard to locate them when you need information urgently. You will forget about the page where you wrote down specific information.
Excel allows you to store data in several sheets. You can even name these sheets to help you remember where you have organized certain information. Consider enrolling in MS Excel courses if you want to learn how to manage data.
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Excel also allows businesses to copy worksheets between different workbooks. In the source workbook, you will find the worksheet. You can right-click on the sheet and select “move” or “copy.” Then select the target workbook, and there you can copy your worksheet.
Alternatively, you can use the mouse to drag a worksheet to another workbook. In this way, Excel helps you to have a backup of data. It also helps to verify data by comparing the information found in different worksheets. You can enroll in MS Excel courses to learn shortcuts that save your time.
Using Charts and Trend Lines:
Excel allows you to store data in rows and columns. It also transforms them into charts and graphs. When you convert them into charts, you can easily comprehend the data therein. The charts and graphs allow you to monitor the present and past.
You can see far you have come across and which months or years were the barren years. To create chats, highlight the data and click “insert” in the tab. There you will find “Recommended Charts” and select one from them.
The tool also helps you predict the future and tell where your company will be in some months if it grows at the same rate. You can determine the amount of revenue you will receive after a few months. First, you need a chart that shows the monthly revenue. Then right-click the plotted line, and you will find an option “Add Trendline.” In addition, you have several options to monitor the trend using different methods.
The VLOOKUP feature is essentially a search engine that helps you connect data found in two different sheets. Here, you can have some information in the table and then extract the corresponding information found in a separate sheet. It allows you to bring data from different sheets and merge them into summaries and reports.
The first step to make the most of VLOOKUP is to have all your information in the right order because VLOOKUP scans data from left to right. Then you should use the “=VLOOKUP” formula and select the cell that has the information you want to look up.
The next step is to tell Excel where to look. After that, you should tell Excel which column has the data you want as output. Finally, you can tell Excel to fetch an approximate or accurate match. If you enter “FALSE,” you get an exact match. When you enter “TRUE,” you get a value close to the original data.