When the academic year starts, parents need to take some time out from their hectic schedule to keep a tab on the admission process, fee payments, and checking further updates. As lifestyle changes have forced parents of today’s age to spend more time at their professional place, they cannot take a specific time out for these activities.
Also, educational institute staff feels overloaded during the peak admission period. Schools have different fee structures for different standards. Also, the reservation-based criteria make the fee management process more complex and critical.
There are many fees management softwares available in the market, but the integration of existing school software or fulfilling the requirements 100% may not be possible for all. Vidyalaya is the name where you can trust without any doubt if you are looking for any type of educational software. So, get rid of hassles during the peak admission period with their school fees management system.
What is School Fees Management System?
School fees management is a tedious task that runs at its peak during the admission period, even running throughout the year as many parents opt for fees on an installment basis.
Manual handling of this process is cumbersome and produces various flaws like:
- Human intervention errors may cause inaccuracy in financial transactions.
- Cash handling may prove to be risky for the institute and parents.
- Currency can be difficult to keep for a long time and require a scheduled system to transfer it to the bank.
To rule out each of the flaws, Vidyalaya facilitates with fees management software.
Top 5 Benefits of Fees Management Software
Clients using the software are really happy with the performance and taking the leverage of technology for their daily activities. Now, they have experienced various benefits that can help one to understand how fees management software can make an impact on educational institutes.
Benefit #1: Easy Account Management
Schools need to maintain various bank accounts for different activities. Making sure that school fees are deposited into the right account is a crucial task to do. Also, other non-campus activities like library fees, transport fees, and hostel fees must be transferred to their respective bank accounts. Breaking the fees and transferring them into different bank accounts is really hazardous for the school staff.
Parents also need to check the various bank accounts while paying the fees, and higher management can get a glance at multiple accounts within a few clicks.
Benefit #2: Secure way of Paying Fees
Many internet users still hesitate to do money transactions online as they have a fear of digital fraud, hacking, and cybercrimes. Also, it is one of the major reasons behind opting for manual fee payment in schools. But, a reliable and secure gateway can help you to perform transactions without any fear.
Vidyalaya understands the importance of data security and embeds the most secure payment gateway for providing ultrasound security to financial transactions. The role-based access will restrict the users from unauthorized access.
Benefit #3: Pay Fees From Anywhere, Anytime
Parents don’t get to pay fees, and they cannot hand over the cash to their wards. Any school is operational for specific days and times where parents cannot match the time. Vidyalaya allows you to offer a system that can enable the parents to pay fees from anywhere, anytime.
Easy and customized reporting features can help higher management to check the reports anytime, anywhere. The enhanced data security and the cloud-based application keep the data safe and retrieve it fast whenever needed.
Benefit #4: Data Backup With Perfect Synchronization
Records of these activities need to be maintained for long years to get referred to. Also, maintaining papers is not an easy task as they can be lost, tampered or tear-out with time advancement.
Most Important:- Define Top Key Strategies For Online Classroom Management System
Vidyalaya takes responsibility for making your office paper-free and yet offering any desired record at any point in time. This can give a complete restoration of the system after disaster scenarios. Also, flawless synchronization will rule out the chances of ambiguities and keep the data and application intact.
Benefit #5: Instant Notifications
How do you notify parents if they have handed the fees to their wards that fees are paid or not? Resolve this problem by offering them capable fees management software. After completing the fees payment transaction, Vidyalaya integrates with SMS software and sends auto-SMS or mail.
The real-time notifications can relieve parents about the surety of payment. Also, the fee reminders push notifications can help institutes to inform parents without disturbing their hectic schedules.
A complete school ERP or dedicated school fees management system will completely take care of the fee management cycle. Long stranded queues, parents carrying cash/cheques for fee payment, managing various documents are common scenarios before the invention of the dedicated school management system.
As we all know the flaws in the manual fee management system, the alternative is really soothing for parents and institutes, who may hesitate by thinking of a big initial investment. Join hands and set your parents free from the tension of taking leaves and paying fees. Vidyalaya’s fees management software offers them an advanced, secure, and reliable alternative.