The way we conduct events has evolved over the past few years. The world is rapidly moving from physical events to virtual events. The onset of the pandemic has made ‘Hybrid Events‘ the talk of the town, and they are quickly growing in popularity.
Hybrid events are a perfect combination of virtual and in-person events, making it possible to reach out to remote audiences and provide everyone with a more engaging experience. With some relaxation in covid-19 related restrictions, people adopt a hybrid model of conducting meetings.
Hybrid Event Platform Features to Consider
However, hosting a hybrid meeting can be intimidating for you as a newbie. Various virtual event platforms and live streaming services can come to your rescue. If you are confused about what features to look for in a hybrid event platform, this article will help you get insights into some of the key features to consider in a hybrid event platform.
Networking Opportunities
Hybrid meetings and events are a combination of both virtual and in-person events. While looking for a hybrid event platform, ensure that it provides enough networking opportunities to the attendees. Networking is the primary reason why people attend events, and providing your virtual audience with this opportunity will help boost the rate of participation.
Virtual networking tables, networking lounges, 1:1 meetings are some of the networking features you should look for in a hybrid conference platform. These features will help your virtual audience connect with the live audience and get a realistic event experience.
CXO Lounges
CXO lounges are special access meeting areas and can be accessed by only a few people. These CXO lounges are a perfect way to host delegate-level meetings that are confidential. The special access feature ensures that the meeting is held safely and securely.
Business Card Exchange
The business card exchange feature allows the attendees to share their business cards with as many people as they want. This feature provides them with seamless networking opportunities. The virtual audience can exchange business cards just like the live audience. Like the in-person events, the attendees can share and request business cards.
Pre-meeting Scheduler
The pre-meeting scheduler allows you to schedule the meeting before the event and inform the attendees and participants. This will provide them with some time to prepare for the meeting and also help send reminders.
Live Chat and Q&A Sessions
Live polls and Q&A sessions are some of the must-have features in your hybrid event. These features allow your virtual attendees to get a real-like event or meeting experience and connect with the speakers. It provides them with an opportunity to ask their doubts and questions.
The live chat feature allows the virtual attendees and the speakers to communicate with each other in real-time. Features like audio/video calls also help the attendees feel like being physically present in the event. Also, features like live polls can help boost interaction.
Feedback Forms
Feedback forms allow you to gather feedback from the attendees and share their suggestions. Based on this feedback and suggestions, you can make improvements in your future events. Taking feedback from your attendees can make them feel that their opinions are valued and also help you improve the attendee experience in your future hybrid events.
Event Insights with Data Analytics
If you are looking for a hybrid meeting platform in UAE, make sure to look for the data analytics feature. As an event organizer, measuring the success of your event is of utmost importance. The data analytics feature helps you get better insights into the event and find which sessions were the most engaging.
You can measure metrics like the number of attendees and tweak your marketing and hybrid event strategies accordingly. Also, you can include the sessions that were liked by the audience and exclude the ones that saw the least engagement.
Quizzes
We know virtual meetings can get boring. And that is why including live quizzes in your virtual meeting can help engage your attendees. Quizzes can help you test the attention level of the participants and develop a healthy competition among them. It is also a great way to boost attendee engagement and avoid boredom.
Customized Environment
Bring your imagination to reality with the help of 3D hybrid meeting platforms. These platforms allow you to customize the meeting as per your requirements and preferences. You can add features like virtual booths, networking tables, and much more.
Look for platforms that provide you with fully customizable hybrid event solutions. Also, you can look for companies that provide hybrid meeting software in Dubai.
Automation
Automation is another must-have feature in a hybrid meeting platform. Online bookings and registrations, uploading meeting agendas, sending reminders and feedback forms are some of the features that can be automated.
Automation can lead to a lot of cost and time savings. The automation feature is a boon for the event industry and makes the event management process easier for the virtual attendees in your hybrid event.
Web-based Solutions
Having to download a different app or software for attending various hybrid events can be troublesome for the attendees, and they might lose interest. Make sure the hybrid meeting platform you choose provides browser-based solutions allowing the attendees to attend the event from their browsers without downloading a separate app.
Attendee Access
Attendee access control is a crucial feature and can help improve the attendee’s overall experience. This Attendee access control allows you to access all the locations within a hybrid event and provide access to individual attendees based on your requirements. Having attendee access control will help ensure security in the meeting and also help enhance the attendee experience.
Final Words:
Selecting the right hybrid event platform can either make or break your event. So make sure you identify your requirements before going on a platform-hunting spree. Knowing what you want will help you make the right decision. Now that you are aware of the key features you should look for in a hybrid event platform. Also, you can go ahead and host your hybrid meeting.