Using technology to develop business solutions is very important. If you are in eCommerce, you need tech solutions even more. For team collaboration, using calendars in Outlook or SharePoint improves efficiency and makes operations easy. You can create a calendar group for your team if they are using Outlook 2013 and later versions.
Step 1: Creating a Group Calendar in Outlook
First, you need to know how to create a group calendar in Outlook before sharing it with your team or employees. This article will focus on this to help you utilize this collaboration tool for scheduling and managing tasks and events.
The Outlook dashboard is organized, and all tabs are on the homepage. So, all you need is to click the calendar tab to create an Outlook group calendar.
This will give you all the ribbons you need to manage the calendar options. Your interest will be in the “Calendar Groups” to get all the options you need to set up a group calendar in Outlook.
Step 2: Creating a New Calendar Group
The next step is creating a new calendar group. If you have been wondering how to create a group calendar in Outlook, this is the most crucial step. The step gives you a dialogue box to set up the characteristics of the group calendar.
According to experienced users, you can create a group calendar in Outlook on a set exchange or online platform since both will enable your teams to view events and tasks together.
Step 3: Easy-to-identify Name
The other step in creating a group calendar in Outlook is naming it. Give it an easy-to-identify name, so the team has no problem working with it.
Step 4: How to choose the team members?
Lastly, choosing the team members who will see the newly created calendar would be best. This will not be a problem if you already know how to set up a shared calendar in Outlook.
When all the teams have been added, they will be able to see the tasks in the calendar and even add more or edit, but they will rarely have permission to delete the group calendar.
Step 5: Calendar Management
Now that you know how to add a group calendar in Outlook, you should also know how to manage it. Collaboration is easy when many people are involved in some form of management. So, how to create a group calendar in Outlook is not enough for smooth viewing of tasks.
As a result, giving permissions to users comes in. Some will be given the administrator rights, particularly the management, while others can only view and edit. Permissions are given against the name of the user, and the Outlook group calendar facilitates this.
Final Thoughts:
This article has proven invaluable if you did not know how to create a group calendar in Outlook. When you are not sure, you should also try to get help from an expert in team collaboration solutions.
For most companies, using Outlook is an order of the day, and this information will help the team to improve their collaboration. Furthermore, calendar groups have many other benefits worth enjoying.